In this post, we’re going to learn about the best productivity apps overall. And we’re going to go over my top pick in each, of 10 different categories, which means that by the end of this post.
You are going to learn about the best productivity suite of apps that’s going to help you get things done, and stay organized.
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This is a color notepad app, where you can organize your ideas, take notes and category them with colors.
There are some other features like search and replace, change font type and color and size etc.
I have tested a lot of productivity apps over the years, and Todoist is still by far my favorite to-do list app. I love that you can create different projects, so you can separate your life into different categories.
I’ve been using Google Calendar, for literally more than 10 years. And what I loved about Google Calendar is I have the ability to create separate calendars for each area of my life.
which I will bet you can do this and most calendar apps but I think Google Calendar is really, really full featured and obviously it’s available on basically every platform.
Now I tested ClickUp as a potential all in one to-do list, and project management app a few months ago.
So you can create so many different levels of hierarchy which is really, really useful, when you’re running an entire company, or you’re working on a gigantic project.
You can have specific projects and you can have lists within those projects. Tasks themselves can have lists of sub tasks those sub tasks can have sub tasks. And you can do a lot more as well.
I use Notion every single day and it’s absolutely indispensable to my workflow.
has been my mainstay for about a decade and nothing has dethroned it. The way that it organizes information just really works, for my workflow.
I love the writing experience even though it doesn’t support Markdown.
And the amount of different types of data, that you can quickly get into Evernote, is really the killer feature for me.
I can take a picture of almost anything I can scan a document
I also can easily record my voice, and put that into Evernote.
It’s just really full featured. And I haven’t found anything that can take all the same boxes for me.
makes the writing process incredibly easy. It has this outline corkboard view, where you can actually create different scenes or seen ideas, and reorder them and move them around or trash them kinda flush them out.
So it’s great for the planning process. It’s great for making sure, that things make sense
in your timelines work. But you can also zero in specific sections of your writing.
You can just sort of drill into a specific section of your writing and work on that and then see it in context. And it also has lots of great export options.
So if you wanna export a PDF, or an EPUB or Kindle File You can do that straight from Scrivener.
Now I gotta say this up front Habitica is a very nerdy habit tracker and I’m a very nerdy guy.
I like statistics, I like games. So when I found a habit tracker, where you get a little character and by doing your habits you actually level that character and upset them experience points.
It really helped me take my work seriously, and act like a professional, and get things done on a schedule.
it’s just like it sounds. You actively track your time. And I like Toggl more than any other time tracking app out there, because it actually has a feature that will remind you to start time tracking if you forgot to do so.
is that old mainstay and it just works. It’s free, it’s fast, it’s reliable. And I love the fact that you can label messages, and create nested hierarchies of labels, so you can easily organize things.
Of course, it’s built on Google Search So it’s so easy to search for a message if you’ve lost it, or can’t remember what label you gave to it. And Gmail has really great keyboard shortcuts, that are easy to learn.
In addition, if you are a Todoist user there is a Todoist Chrome extension for Gmail. So you can turn emails into tasks, and get them out of your inbox.
Slack is great. It allows you to chat in real time, with whoever you need to work with it allows you to direct message people, create specific group chats or create channels that have a specific topic.
And there are also lots of different integrations. So you can have tweets come inyou can embed Google Drive documents of all kinds of really cool stuff.
or I guess it’s called Google One now. You wanna be able to access all of your important working files, on whatever device you happen to have with you at the moment.
There are a lot of different Cloud Sync apps out there But I like Google Drive the best simply, because it has the best pricing. For free, you get 15 gigabytes which is higher than I think any other competitor out there.
And then if you need more space you can get 100 gigabytes for just two bucks a month. And that is, again better than most of the other options out there.
And of course, you also get access to the entire Google Office Suite you get Google Docs sheets.
It will, again, track how much time you’re spending, on specific apps and websites.
But it will also categorize the time you spend, as either productive or non productive and you can sort of see what percentage of your time during the work day, that you are actually getting things done staying on task instead of just going over to YouTube, and distracting yourself.
Now, it’s important to remember that all these apps are just tools. And yes, using and tweaking them, and adding them into your system, can definitely help make improvements to your efficiency in your workflow.